Introduction to Toshiba Document Solutions

Like any puzzle, successful document processes can be difficult. Sometimes, no matter which way you look at it, there's no obvious answer. As one of the world's premier Information Technology companies, Toshiba has at its disposal a range of Document Management Solutions that work. Simple or complex, Toshiba can help you Solve IT.

Evaluate IT | Manage IT | Store IT | Demand IT | Track IT | Recover IT

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Site Evaluation Solutions Reduce printing costs and wastage within your organisation. Firstly, we’ll take a snapshot of your system, gather volume data, and then map it to a set of reporting tools. A detailed system blueprint is interrogated to determine, measure and calculate the actual cost of all print and copy activity. This eliminates the guesswork, allowing you to “size” your document requirements and create a “best fit” solution. Using a global knowledge base we can best advise and materially assist towards assembling the total package. More info | top

Print and Document Lifecycle Management Software This suite of applications allows you to gather all network print/copy volume on an ongoing basis. Such continuous monitoring of volume, job types and device usage allows redirection of workflow as needed. Furthermore, the application provides remote meter readings, tailored statistics and account management facilities. This includes cost centers allocations,cost comparisons and comparisons either by month,quarter or year. Where feasible a web-based ordering system for consumables purchased and monitoring is supplied. Ultimately, a single invoice is submitted monthly, conveniently detailing all print/copy charges, divided into various cost centers. More info | top

Document Storage/Archival Solutions Reduce the paper mountain with Toshiba Digital Solutions! Create, scan, store, archive, retrieve and dispose of your paper-based documents instantly. Store them to tape, PC hard drives or use existing indexing systems, and watch your processes accelerate. Implement Knowledge Management (KM) and networked collaboration to increase productivity, creativity and staff enthusiasm. Built-in safeguards prevent accidental or deliberate loss of your intellectual property. Large or small, files of any size can be stored in this way, from simple text to sophisticated colour graphics. More info | top

Forms on Demand including Variable Data Output Completely improve the appearance and functionality of your documents with a demand IT solution. Even data from legacy host systems can be easily processed and rejuvenated into user-friendly formats. Eliminate stockpiles of preprinted forms in your warehouse saving you space, time and money. Directly target your customers with customised price lists and direct mail pieces. In essence, by streamlining form usage within your organization you'll quickly see results. More info | top

Manage your valuable MFP Assets Track IT systems streamline your asset registration including the deployment and retirement of each machine. Recorded and managed from a secure database each device is identified and traced automatically either by department, employee, project or individual client usage. A Track IT solution cuts out the guesswork and gives you information as and when you need it. Dramatically increase office efficiency and reduce costs with this affordable asset management tool. More info | top

With a Recover IT system in place your hardware and assets will pay for themselves. Costs are recouped instantly using convenient coin boxes or mag stripe/smart card systems. Not only is output accurately identified but costs are recovered directly to your accounting system. By linking to your accounting system, a recover IT solution makes device deployment less expensive. Cost redemption also covers all multifunctional usage, be it fax, print, copy or scan. This solution is ideal for use on a department by department basis or with individual public access users. More info | top